Append are some articles in my other accounting blog to enhance some basic knowledge on managing Accounts Payables:

(1) Optimizing Working Capital By Managing Accounts Payable

(2) Understand what is Trade Discount

(3) Understand what is Cash Discount

(4) Using borrowings to enjoy Cash Discount incentives from Suppliers

(5) Taking advantage of Cash Discount By Partial Payment of Suppliers’ Invoices  

Related posts:

1. Managing Working Capital -CASH Management
2. Issues Or Challenges In Managing Working Capital
3. Managing Payables (Creditors) – Checklist
4. Short Term Finance: Taking Cash Discount From Supplier
5. An Example On How To Compute The Working Capital Requirements
6. SOP on Current Account or Inter-Company Accounts
7. Cash Conversion Cycle Definition And Overview

It’s critical to understand that in the working capital cycle/cash conversion cycle, purchasing of raw materials or finished goods is the starting point. Hence, purchasing initiates cash outflows and an over-zealous purchasing department will create liquidity/working capital challenges.

If there is effective managing of payables, this will inevitably leads to effective cash management and in turn enhance the company’s cash position.

Append below a Checklist to assess our competency in managing payables:

• Who authorizes purchasing in your company – is it tightly managed or spread among a number of (junior) people?
• Are purchase quantities geared to demand forecasts?
• Do you buy in bulk or as and when you require stock?
• Do you provide product specifications to your suppliers?
• Do you request for specific delivery terms as to quantity and timing of delivery of goods to your factory or warehouse?
• Do you bargain hard on credit terms?
• Do you use order quantities which take account of stock-holding and purchasing costs?
• Do you know the cost to the company of carrying stock?
• Do you have alternative sources of supply? If not, get quotes from major suppliers and shop around for the best discounts, credit terms, and reduce dependence on a single supplier.
• How many of your suppliers have a returns policy?
• Are you in a position to pass on cost increases quickly through price increases to your customers?
• If a supplier of goods or services lets you down can you charge back the cost of the delay?
• Can you arrange to have delivery of supplies staggered or on a just-in-time basis?
• Do you have a computerized system to pay suppliers?
• Do you attempt to increase the credit quantum taken from supplier?
• Do you negotiate extended credit from suppliers?
• Do you negotiate with your vendors to obtain better prices and faster deliveries?
• Do you use barter to acquire goods and services.?
• Do you make prompt payments only when worthwhile discounts apply?
• Do you ask your main vendors to share in paying freight costs?
• Do you enquire if your suppliers will help with co-op advertising?

Related posts:

1. Managing Working Capital-Accounts Payable
2. Issues Or Challenges In Managing Working Capital
3. Checklist On Types Of Waste Activities In An Organization
4. Managing Working Capital -CASH Management
5. Foreign Exchange Strategies : Managing FX/Foreign Exchange Transaction Exposure Risk
6. Test Your Knowledge On Inventory Management?
7. Overtrading: Definition, Causes, Consequences and Remedy