What Are The Features Of A Good Final Warning Letter. Draft A Sample Final Warning Letter.

[ more articles on credit management]

Features of a Good, Effective Final Warning letter

 Should not contain empty threats, if you do not mean it, do not say it,

• Despite the purpose, it should be polite but firm. Do not be abusive

• It should state exactly what will happen if payment is not made by the stated date. There should be no ambiquity

1. It should be short and to the point
2. It is often a good idea to address the letter to the company secretary or some such person, with a copy going to the original contact. This increases the impact of the letter
3. It is a good idea to send the letter by recorded delivery. 

SAMPLE OF  THE FINAL WARNING LETTER/REMINDER

Mr. James

Chief Financial Officer,

ABC Ltd

Address

Date:

Dear Mr James 

Overdue Balance of $XX 

We notice with regret that the above balance is still outstanding. Although we wrote on  1/XX/2009 and 31/XX/2009, we have received neither payment nor a reason why payment should not be made. 

We must now tell you that we expect payment to be made by xx/xxx/2009. If payment has not been received by that date, we will pass the matter to our solicitors with instructions to commence legal proceedings. This will be done without further warning to you. 

Yours sincerely, 

……………….

Mr.XXX

Credit Controller

 Cc: solicitor

• What are the features of a Good Standard Letter or Reminder. Draft A Sample Of This First Standard Letter Or Reminder.
• Significant Warning Signs That Your Customers Cannot Pay
• Sample Of A Bank Guarantee Agreement Used in Credit Control/ Management
• Using Trade Reference As Part Of Credit Vetting Procedures
• Salient Features of a Good Credit Policy and Procedures Manual
• ALL TOPICS COVERED UNDER THE HEADING-CREDIT MANAGEMENT/CREDIT CONTROL